Privacy Policy
Effective Date: 01/07/2026
Last Updated: 01/07/2026
1. Introduction
Welcome to PerkCircle.
At PerkCircle, we are committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains what information we collect, why we collect it, how we use it, and the rights you have over your personal data.
PerkCircle complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By using our website or applying for membership, you acknowledge that you have read this Privacy Policy.
2. Who We Are
PerkCircle is a local membership scheme designed to reward residents for supporting independent businesses within their local community.
If you have any questions about this Privacy Policy or how we process your personal information, please contact us via the Contact Us page on our website or email:
Email: [Insert Email Address]
3. Information We Collect
Depending on how you interact with PerkCircle, we may collect the following information.
Member Applications
When you apply for membership, we may collect:
Full name
Residential address
Email address
Telephone number (if provided)
Photograph for your membership card
Proof of address (to verify eligibility)
Any additional information you choose to provide within your application
Business Applications
If you apply to become a participating business, we may collect:
Business name
Business address
Contact person's name
Email address
Telephone number
Business logo
Website and/or social media links
Details of the offer you wish to provide
Website Information
When you visit our website, certain technical information may be collected automatically, including:
IP address
Browser type
Device information
Pages visited
Date and time of your visit
This information helps us improve our website and understand how it is being used.
4. How We Use Your Information
We use your personal information to:
Process membership applications
Verify eligibility for membership
Produce and issue membership cards
Process business partner applications
Respond to enquiries
Contact you regarding your membership
Send renewal reminders
Manage participating businesses
Improve our services
Meet our legal obligations
We will only use your information for the purposes for which it was collected.
5. Lawful Basis for Processing
Under UK GDPR, we process your information using one or more of the following lawful bases:
Performance of a contract (to provide your membership)
Legitimate interests (to administer and improve PerkCircle)
Legal obligation
Consent (where required)
6. Membership Cards
Membership cards contain:
Your name
Your photograph
Your membership number
Membership expiry date
Photographs are used solely to help participating businesses verify that the membership card belongs to the person presenting it.
7. Payments
Membership payments may be made by:
Bank Transfer
SumUp
PerkCircle does not store your payment card details.
Payments processed through SumUp are subject to SumUp's own Privacy Policy.
8. How We Store Your Information
Membership applications are collected securely using Google Forms.
Information is stored securely using Google Drive and Google Sheets, with access restricted to authorised personnel only.
Membership cards are printed in-house using secure card printing software.
We use appropriate technical and organisational measures to help protect your information from unauthorised access, loss or misuse.
9. Proof of Address
We request proof of address solely to verify that applicants live within the eligible membership area.
Once your eligibility has been confirmed, we will only retain this information where necessary. Where it is no longer required, it will be securely deleted in accordance with our data retention procedures.
10. Sharing Your Information
We do not sell or rent your personal information.
We will only share your information where necessary, for example:
Payment processing providers (such as SumUp)
Legal or regulatory authorities where required by law
We will never share your personal information with participating businesses without your consent unless required by law.
11. Business Information
Information supplied by participating businesses, including logos, website links, social media links and member offers, may be published on the PerkCircle website and social media channels for promotional purposes.
12. How Long We Keep Your Information
We only retain personal information for as long as necessary.
Typical retention periods are:
Information Retention Period
Membership records Up to 6 years after membership ends
Membership photographs Until membership expires or is renewed
Proof of address Deleted once eligibility has been verified unless required for legal purposes
Business partner information Up to 6 years after leaving the scheme
Contact enquiries Up to 24 months
13. Your Rights
Under UK GDPR, you have the right to:
Access the personal information we hold about you
Request correction of inaccurate information
Request deletion of your information where appropriate
Restrict or object to processing
Withdraw consent where consent is relied upon
Request a copy of your personal information
To exercise any of these rights, please contact us using the details provided above.
14. Cookies
Our website may use cookies and similar technologies to improve your browsing experience.
Cookies may also be used by third-party services embedded within our website, such as Google Maps.
You can manage cookies through your browser settings.
15. Third-Party Websites
Our website contains links to third-party websites, including participating businesses and social media platforms.
PerkCircle is not responsible for the privacy practices or content of these external websites.
We encourage you to read their privacy policies before providing personal information.
16. Data Security
We take reasonable steps to protect your personal information, including:
Secure Google accounts protected with strong passwords and multi-factor authentication
Restricted access to personal data
storage of membership records
Regular review of stored information
Secure disposal of information no longer required
While we take every reasonable precaution, no online service can guarantee absolute security.
17. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legislation or the way PerkCircle operates.
The latest version will always be published on this page.
18. Contact Us
If you have any questions about this Privacy Policy or how your personal information is handled, please contact us via the Contact Us page on our website.
Alternatively, you can email:
Email: PerkCircle@outlook.com
19. Complaints
If you have concerns about how we have handled your personal information, please contact us first so that we have the opportunity to resolve the matter.
You also have the right to complain to the Information Commissioner's Office (ICO) if you believe your personal information has not been handled in accordance with data protection law.
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
Website: https://ico.org.uk